Electronic Research Administration

The following is a list of some of the major agencies that require or allow, in some form or manner, electronic proposal submission. A description of each of the systems is also provided. The list is by no means exhaustive, as other agencies continue to convert to electronic submission of grant applications. Some online submission systems require notification of an Authorized Representative to review and/or approve proposals prior to or after electronic submission. In these cases the investigator/researcher should contact the Office of Research and Sponsored Programs representative below:

Andrew Floyd
Office of Research and Sponsored Programs
Telephone: 229/430/3983
FAX: 229/430/3691
Email: andrew.floyd@asurams.edu

It is imperative to notify the Office of Research and Sponsored Programs that an electronic proposal is being developed prior to submission so that review and approval can be completed in time to meet sponsor deadlines. With all proposals, ORSP approval through the proposal development/submission process is required.


Grants.gov allows organizations to electronically find and apply for competitive grant opportunities from all Federal grant-making agencies. Grants.gov is THE single access point for over 1000 grant programs offered by the 26 Federal grant-making agencies. Only the Office of Research and Sponsored Programs and the Office of Fiscal Affairs are authorized to submit grant applications via Grants.gov on behalf of the institution. Any faculty and staff seeking to submit a proposal via Grants.gov should first notify the ORSP.

National Institutes of Health Commons

The e-SNAP system is being developed to facilitate easier submission of progress reports for continuations. As of Spring 2004 the system is still in a pilot-testing phase.

National Science Foundation

NSF requires electronic submission for all proposals including revisions and supplements using the Fastlane system. In order to register for a Fastlane user account, the PI should supply Sponsored Programs with the information requested on the NSF Fastlane Account Registration Form. Once administrative approval of a paper copy is completed the PI must notify Sponsored Programs when ready for submission. Sponsored Programs will then arrange for the proposal to be electronically signsed and submitted to NSF.

United States Department of Agriculture

USDA is currently developing the e-Apply system, which will require online proposal submission.

National Aeronautics and Space Administration (NSPIRES)

NSPIRES is the NASA Solicitation and Proposal Integrated Review and Evaluation System. This web-based system supports then entire lifecycle of NASA research solicitation and awards, from the release of solicitation announcements through the peer review and selection process, to awards management and publication of research results.

Department of Education

Using e-Applications, applicants can apply on-line to a specially selected group of grant programs. Although is recommended that investigators/researchers establish their own password and identification, the Office of Research and Sponsored Programs can facilitate electronic submission of proposals through e-applications. University approval of a paper copy of the grant application is required prior to being submitted electronically to the sponsor. Please note: The U. S. Department of Education is gradually converting to the grants.gov website for electronic submission of proposals.

Department of Energy

The IIPS system allows electronic submission of proposals. Sponsored Programs policy for this submission is to allow the PI to submit electronically using their own IIPS account after a paper copy of the proposal has been approved following normal procedures.