Clery Act

(Crime Awareness and Campus Security Act of 1990)

The following is a response to Title II of the Student Right-to-Know and Clery (Campus Security) Act of 1990. It contains an abridged statement of the requirements and addresses our compliance.

A. Institutional policy statement on reporting crimes or other emergencies and response to these reports.

All crimes or other emergencies occurring on the campus of Albany State University are reported to the ASU Police Department . The ASU Police Department is located on the East side of campus across from the Academic Building (ACAD). The Universities policies and procedures designates ASU Police as the law enforcement unit for the institution. Employees and students are encouraged to report crimes directly to ASU Police . However, students may also report crimes to the Vice President of Student Affairs, who will then report the information received to ASU Police . Campus personnel are informed of this procedure through new employee/student orientation. Written reports are made and followed up by the appropriate personnel in ASU Police (detectives, safety officers, et al.)

B. Institutional policy statement on security and access to facilities and maintenance of security.

As a public institution of higher learning, Albany State University welcomes anyone interested in utilizing the wide range of educational facilities on campus. For security reasons, however, not all ASU buildings are open to the public. ASU student housing facilities are private residences, and a person must be a guest of a resident in order to enter any area of student housing during designated times. Furthermore, most buildings open to the public are closed and locked after regular business hours.

The ASU Police Department has a printed, internal policy on the security of buildings on campus as well as parking lots and parking decks. Other designated groups may have separate policies in conjunction with ASU Police , for example, Student Housing.

The ASU Police Department provides an escort service to students, staff, and campus visitors 24 hours a day, 365 days a year.

There are 16 emergency phones located at or near campus buildings and parking areas that dial directly to the ASU Police dispatcher. When an emergency phone or a call box is picked up or activated, the appropriate dispatcher is immediately notified of the location of the caller.

C. Institutional policy statement on campus law enforcement and the encouragement of accurate and prompt reporting of all crimes.

Albany State University has its own ASU Police Division comprised of sworn Police Officers with full arrest powers, certified by the Peace Officers Standards and Training Council, whose sole duties are campus law enforcement and safety. The department also employees Security Officers and Dispatchers to assist with security services and responsibilities on campus. The ASU Police Department has original jurisdiction on campus. The reporting of crimes, promptly and accurately, is encouraged through distributed crime prevention material as well as through new employee/student orientation.

D. Descriptions of programs designed to inform students and employees about campus securityprocedures and practices:

The ASU Police Department provides updates in the ASU Short Takes, student voice newsletter and the ASU Info e-mail system, as needed to alert the campus in a timely manner to specific crimes and crime trends. Members of the ASU Police Department meet with Student Affairs representatives and the Resident Assistants on a periodic basis to discuss crime prevention issues. Members of the ASU Police department also meet with students of each residence hall on an annual basis.

The ASU Police Department provides information for employees at new employee orientation and through annual safety update training.

E. Program for the instruction about the prevention of crime:

The Administrative Section for ASU Police handles this function. Tasks include speaking with personnel on campus on crime prevention topics and distributing crime prevention tapes upon request. Flyers on crime prevention are also distributed routinely.

F. Statistics detailing the on-campus, non-campus, public property, and student residence (as defined in 34 CFR Part 668), occurrence of murder, manslaughter, sexual assault (forcible and non forcible), robbery, arson, aggravated assault, burglary, and motor vehicle theft for the most current year as well as statistics for the three preceding years.

The ASU Police Department keeps statistical information on these crimes as well as any other misdemeanors and felonies to include traffic violations in the Records Section of the department. These statistics are forwarded to the Georgia Bureau of Investigation via the Federal Bureau of Investigation's Uniform Crime Reporting (UCR) program. Statistics are distributed to the campus in the form of a "Crime Report" which is printed quarterly with an annual overview. Annual Crime Statistics are published in ASU Short Takes. Quarterly statistical reports are published on the ASU Police web site, www.asurams.edu

G. Institutional policy statement on the monitoring of crimes at off-campus student organizations:

Any monitoring of crime off-campus is done by the agency of jurisdiction where the crime took place; however, we are usually advised by the agency in question or the victim (if a student) of the crime and offer any assistance especially if the crime is of a nature stated in "F." Further, the ASU Police Department, during normal business hours, reviews all crimes listed in "F" that occur on public property within or directly adjacent to and accessible from the campus that are reported to the Albany Police Department.

H. Statistics on arrests for violations of liquor or drug abuse as well as weapons possession violations:

The ASU Police Department maintains statistical information on these crimes in the Records Section. They are published in the "Crime Report."

I. Institutional policy statement on the monitoring of alcohol and drug abuse:

Alcohol is not allowed for sale on ASU property. Any other abuse of alcohol or drugs is subject to enforcement by ASU Police through Federal and State laws pertaining to such violations. Students living on campus are NOT allowed to have alcohol in their dormitory at any time.

J. Timely reports to the campus community on crimes considered to be a threat to other students, faculty and staff:

This function is handled by the Administrative Section or Detectives handling the case. A "ASU Police Update" is issued usually the same day of the incident or as soon as possible thereafter. The updates are sent to employees and students via E-mail, and updates are posted on bulletin boards in high traffic areas.

K. Disclosure in an annual report on "A" - "I."

Information is disseminated in the form of a "Crime Report" which is distributed quarterly as well as by an annual report.

L. Description of drug or alcohol abuse education programs:

Employees wishing information on drug or alcohol abuse education programs may contact Employee/Faculty Assistance Program and students wishing the same information may contact Student Health. The Administrative Section also has material on these subjects.

M. Institutional policy statement on campus sexual assault programs aimed at prevention of sexual offenses and on procedures followed once a sexual offense has occurred:

Students and employees wishing information on campus sexual assault may contact Counseling Center for material. The counseling center offers training and counseling pertaining to sexual abuse. The ASU Police Department provides a 24-hour a day escort service for all ASU students and campus staff. Further, the campus sexual assault policy is found in the Student Handbook and ASU Police publishes statistics on sexual assaults.

If a sexual assault occurs the victim's academic and living situations will be changed upon request, if reasonably available. The accuser and accused have the same rights (if any) to have others present during the disciplinary hearing. The accuser and accused shall be notified of the outcome of a campus disciplinary proceeding.

N. Crime Log:

A crime log listing the crimes reported to the ASU Police within the last 60 day period are open to public inspection 24 hours a day 7 days per week. Crime logs older than 60 days are open to inspection within two business days of the request. All crimes reported to the ASU Police Department are posted to the crime log within two business days of the report unless the disclosure is prohibited by law or would jeopardize the confidentiality of the victim. The ASU Police may also withhold information from the crime log when there is clear and convincing evidence that the release of the information would jeopardize an ongoing criminal investigation or the safety of an individual; cause a suspect to flee or evade detection; or result in the destruction of evidence. In cases where there is clear and convincing evidence to withhold information, the information will be disclosed when the adverse effect no longer exists.

The Albany State University Police Department in conjunction with the ASU Legal Affairs Officer publishes this report.

Revised September 28, 2000