Darton State College 2016-2017 Catalog

25 / 342

24
RECORDS Section Four
A. TRANSCRIPTS AND TRANSFER OF RECORDS
A transcript is a copy of a student's permanent academic record. It contains a minimum amount of
personal data about the student, and a chronological account of the student's academic achievements
at Darton State College. Also included is a list of courses and credits transferred from any institution
formerly attended by the student.
Students who wish to have their Darton State College transcript sent to another institution should
submit a request. Requests may be submitted electronically through TranscriptsPlus
or by completing a “Request for Transcript of
Record” form to the Registrar's Office at least two weeks prior to the date the transcript is needed.
B. ACCESS TO STUDENT RECORDS
Regulations pertaining to access to student records are found in the Student Handbook, a copy of
which may be obtained from the Office of the Vice President for Student Affairs, the Office of
Admissions, or the Department of Campus Life.
C. REGISTRATION
The dates designated on the College Calendar as “registration” are reserved for registration, payment
of fees, and purchase of books. The registration procedure is complete upon payment of fees. After
that point in time, students are considered officially registered and enrolled in Darton State College.
Details concerning the registration process are distributed each semester.
D. WEB REGISTRATION
All currently enrolled students are eligible to participate in Advising /Early Registration. Students
are strongly encouraged to register during this phase. Students will be notified via thei
ith more details approximately one week prior to the beginning of Advising/Early
Registration. Students must first meet with their advisor to go over their program of study and detail
their courses for the next semester. Once this has been determined, the web hold is temporarily
lifted so the student can web register. More detailed information can be found on the website at
Readmitted students whose files are complete will be invited to register during this time as well.
Invitations will be mailed to eligible students.
E. ADVISING/EARLY REGISTRATION
Three weeks during each semester is designated as Advising/Early Registration week, and currently
enrolled students may, at this time, register for classes for the upcoming semester. Academic
advisors are available during this time to assist students with their schedules, and each currently
enrolled student is strongly encouraged to seek advising/early registration. Details concerning
advising/early registration and fee payment are distributed during the week of advising/early
registration.
F. WITHDRAWAL FROM THE COLLEGE
Should the student find it necessary to withdraw from Darton State College after completing
registration, the student should contact his/her academic advisor for assistance in completing the
official withdrawal form or if no academic advisor is assigned, see the division office of his/her plan
of study. The completed form should be returned to the Registrar’s Office for final processing.
Personnel in that office will process a request for refund of fees, if applicable. For refund
percentages
In those cases where students are withdrawn by college action for cause (non-payment of fees,
returned check, disciplinary action, disruptive behavior, failure to fulfill all admissions requirements,