Withdrawal from University

Students who find it necessary to withdraw from Albany State University, after having completed registration, must submit a course withdrawal or semester withdrawal form with the Office of the Registrar.

Students matriculating at the Albany State University do not have a limit on the number of course withdrawals from classes during the completion of their undergraduate coursework.

Academic Calendar

All dates referenced in this policy apply to the semester and part of term applicable to each registered course. The deadlines for each semester and part of term can be found in the Academic Calendar.

Course Withdrawal

Course Withdrawal is a request by a student to cancel their enrollment in a particular course after the schedule adjustment (Add/Drop) registration period for the term and prior to the end of the term.

  1. Students who make changes to their schedules during the schedule adjustments (Add/Drop) registration period will have the course dropped (removed) from their schedule and their account balance updated (if applicable).
  2. After the schedule adjustment (Add/Drop) registration period, and until the last day to withdrawal without academic penalty, students will receive a grade of W for any course withdrawal.
  3. After the last day to withdrawal without academic penalty, students will receive a WF for each course withdrawal. There are financial aid and grade point average (GPA) conditions associated with the WF.
  4. Students with an approved Hardship Withdrawal will receive a grade of W for any course that is approved as part of the Hardship Withdrawal.
  5. Withdrawals from courses may affect housing, graduation, athletics, financial aid, and membership in organizations or other opportunities.

Semester Withdrawal

Semester Withdrawal is a request by a student to withdraw from and cease attendance in all classes for the term. Failure to attend class is not equivalent to a withdrawal and students will not receive an adjustment of charges or grades unless a formal withdrawal is filed with the Office of the Registrar prior to the last day to withdrawal without academic penalty.

  1. If a request for Semester Withdrawal is submitted to the Office of the Registrar prior to the end of the schedule adjustment (Add/Drop) registration period for the term, all courses will be dropped (removed) from the student's schedule and charges reversed (if applicable).
  2. After the schedule adjustment (Add/Drop) registration period, and before the last day to withdrawal without academic penalty, students will receive a grade of W for each course.
  3. After the last day to withdrawal without academic penalty, students will receive a WF for each course withdrawal. There are financial and grade point average (GPA) conditions associated with the WF.
  4. In the case of a non-academic emergency, students should apply for a Hardship Withdrawal. If the Hardship Withdrawal is granted, student will receive a grade of W instead of WF. 
  5. Students who are entitled to a fee refund will receive a check from the Office of Student Accounts.
  6. Federal Regulations mandate that Albany State University must calculate earned and unearned portions of financial aid if necessary and return those funds to the student or the Department of Education whether the student officially or unofficially withdrew from the University. Please see the Return of Title IV Funds page for more information on official and unofficial withdrawals.

Hardship withdrawals are designed for students who experience medical or psychological emergencies that impede their ability to successfully remain enrolled at Albany State University. Hardship withdrawals can help students focus on healing without harming their academic record. Hardship withdrawal requests are only considered after the last day for students to drop classes without academic penalty. All hardship withdrawal requests received after final grades are entered will require a decision from the Provost. More details can be found in the academic catalog on the withdrawal policy page.